Fillvisa builds white-label client intake portals, document workflows, form automation, and internal tools for teams that handle repetitive paperwork, web portals, PDFs, and compliance-sensitive data under their own brand and custom domain.
Your logo, your language, your client experience.
Run intake on a domain or subdomain you control.
Less spreadsheet chasing and repeated data entry.
Delivered under your brand
Fillvisa helps immigration firms, visa agencies, consultants, and form-heavy legal teams turn intake, documents, PDFs, review, and portal work into software that runs under your brand.
Build client portals, case intake systems, internal dashboards, and review flows around your firm's exact process.
Map forms, evidence, handoffs, approvals, and legacy portals before deciding what should be automated first.
Turn DS-160, USCIS, IMM, and repeated PDF packets into structured web workflows with staff review.
Reduce repetitive typing into government or third-party portals where APIs are unavailable.
Replace spreadsheet-heavy processes with maintainable, branded systems your staff can trust case after case.
Start with one workflow, then expand into a connected system for intake, document collection, staff review, and final form output.
Collect client, family, travel, employment, and document data through branded web flows that feel like part of your firm.
Give clients a clear checklist while your staff sees what is missing, what needs review, and what is ready for the next step.
Keep clients oriented with next steps, required actions, uploaded files, and firm updates instead of scattered email threads.
Surface incomplete fields, missing documents, conflicting answers, and staff review actions before a packet reaches final preparation.
Map one clean intake source into USCIS PDFs, IMM forms, DS-160 prep packets, internal templates, and client-ready summaries.
A branded client intake and staff review path that prepares repeated DS-160 data before portal work begins.
A structured intake system that maps repeated applicant, family, employer, and preparer data into review-ready PDF packets.
A Canadian immigration workflow that organizes client intake, document status, consultant review, and final form preparation.
These are the workflow problems we hear most often before a Fillvisa build begins.
"We spend too much time chasing missing fields and documents before a case is ready for review."
Immigration firm operations lead
Client intake and evidence collection
"Our clients should feel like they are using our firm, not being handed off to generic software."
Visa agency owner
White-label portal and custom domain
"The same information gets copied into spreadsheets, PDFs, emails, and web portals over and over."
Legal operations manager
Form automation and staff dashboards
Show us one workflow that is costing your team time. We will map the intake, document, review, and automation opportunities before recommending a practical build.
Talk to our workflow expert
Fillvisa workflow and automation lead
Fillvisa projects are usually less about a single tool and more about tying the right intake, document, storage, dashboard, and automation pieces together.
We maintain Fillvisa Free for people completing immigration forms in the browser, and we use that same product experience to build private, white-label systems for firms that need more control, review, branding, and operational visibility.
We understand long, conditional, stressful form flows.
We design for staff review, exceptions, and repeated cases.
We build around real form packets, document checklists, repeat data, portal prep, and compliance-sensitive review steps.
Your clients see your logo, domain, intake language, and status experience while Fillvisa powers the workflow behind the scenes.
We plan access controls, staff-only review areas, data minimization, and careful handoffs for sensitive personal information.
We start with the highest-friction workflow, ship something useful, and expand only after the team has real cases running through it.
Every engagement starts with the operational reality: the forms, documents, clients, staff roles, review points, portals, and edge cases your team deals with every day.
Map the current intake, document, form, and portal process.
Define the client experience, staff review controls, and data model.
Create the focused portal, dashboard, form engine, or automation path.
Run sample cases through validations, exports, permissions, and edge cases.
Set up the custom domain, branding, team access, and first live workflow.
Tune fields, reminders, dashboards, and automations from real staff usage.
We will look at the forms, documents, portals, handoffs, and review steps that slow your team down, then identify the smallest useful white-label system worth building first.
Tell Us About Your Workflow